AZ-Digital® is a powerful Enterprise Content Management System (ECM), developed to handle big volumes of information in a simple and efficient way. With AZ-Digital® your company will be able, across a simple and friendly Web interface, manage all the no structured information of your organization.

The system stores any type of enterprise content, in a centralized and structured way, such as scanned documents, electronic documents, contents for Internet, XML files, photography, videos, compress files, e-mail, instant messages, discussion forums, etc.

Due to the fact that AZ-Digital® is 100 % Web, it is possible to scan documents of a decentralized way and move them between the users responsible for the prosecution the length and breadth of the organization, eliminating the paper and the associate costs.

With AZ-Digital Enterprise Edition your organization eliminates costs and inefficiencies associated with processes based on papers, and allow you to follow the performance of the different dependencies inside the company.

Operating Model

AZ-Digital® 1.4 handles a central repository of information which is administered in a decentralized way by every user of the system in depending with the permissions defined in his profile.

A user can be an employee, a client, a provider or any internal or external person to the company that in some or another way makes part of the processes of the organization and that needs to have assigned a user's name and password to enter to the system in a secure way.

AZ-Digital® allows recreating the organic structure of your organization, handling the concepts of File Management, Central File and Historical File, allowing the hierarchical organization of the information. Likewise, it allows applying the Documentary Retention Tables and your implementation across the documentary inventories.

The system can create structures (flow chart), collections (filing cabinets), folders (records) and documents (folios) in an unlimited hierarchical level. AZ-Digital also manages Entry Salvers by user, where the documents are deposited that come from the entry window or another user of the system.

Once there the users can realize the steps associated with these (approve them, push them back, mention on them, sign them digitally, etc.) then to transfer them to the following user in the chain of approval of the process.

Benefits

• AZ-Digital® supports the processes of the quality management system (S.G.C) of your company, administering the quality documents, handling the traceability of the processes and supporting the internal quality audits.
• AZ-Digital® allows to create windows of documentary presentation 100% Web, allowing to register the entry and exit of documents for any way; paper, email, fax, etc.
• AZ-Digital® handles any electronic format (.tiff, .pdf, .doc, .xls, .avi, .wav, etc.) and permit to define and personalize indexes of consultation by the class of the documents (Documentary Types), making the search and recovery of contents more rapid and efficient.
• AZ-Digital® integrates with our Process Management System (SGP®), which allows the automatization of your business processes.